An administrative background can really set you up for a successful transition to becoming a court reporter, which can be a fulfilling and lucrative option. It’s a high-paying administrative job because advanced technical abilities and outstanding communication skills are essential, especially in industries such as financial services and hospitality. Having a degree in administrative management gives job candidates a competitive edge over other applicants. The roles of executive secretaries and administrative assistants have considerable overlap, and the differences in the roles can vary by organization. What Are Some Career Options for a Physician Assistant? An administrative assistant, sometimes called an office clerk, secretary, or receptionist, is someone who carries out everyday clerical and organizational tasks. Holding nearly four million jobs in the United States, administrative assistants can be handling an office’s administrative activities in nearly every industry of the economy. They also have to confirm who they are there to see and make sure that they check with the person that they have an appointment with to let them know that a party is waiting for them. They organize files, prepare documents, schedule appointments, and support other staff. However, there are professional certifications available for administrative assistant jobs, at least in the U.S. For example, the International Association of Administrative Professionals offers the designation of Certified Administrative Professional (CAP). Your email address will not be published. Administrative assistants perform various clerical duties in a company depending on the specific position and employer. More Information, Including Links to O*NET Learn more about secretaries and administrative assistants by visiting additional resources, including O*NET, a source on key characteristics of workers and occupations. Most administrative assistant duties revolve around managing and distributing information within an office. Executive secretaries are generally considered the highest level of administrative support personnel, people who provide exclusive assistance to one or just a few top-level officials in a company. Many agencies can help a candidate with their administrative assistant job openings. Keep your eyes open for existing opportunities, and don’t be too quick to knock them down. A stellar Administrative Assistant can be a company’s secret weapon. Many administrative assistant jobs require knowledge and skill relevant to a specialized field. There is a broad general description of what Administrative Assistants do, as well as multiple variations of the job title. They are among an organization's most important employees, keeping everything running smoothly behind the scenes. Karyn Tell stories. No matter what the title is, all administrative occupations have similar responsibilities such as answering phones, arranging meetings and scheduling appointments, maintaining files and databases and handling correspondence. Read more about how we rank the best jobs. You’re in a flexible situation, so you may as well make your move now. Administrative assistant careers can include recruiting or counseling positions as a professional advances in the field. Excellent administrative assistants are people who are continually assessing and upgrading their skills, whether or … They may be certified but are not required to be licensed, and can be trained on the job. What Other Jobs Can Medical Assistants Do? Assistant administrative jobs vary from company to company. Still, most administrative assistant jobs do involve a certain degree of tasks that are clerical in nature, such as answering telephones, setting appointments, typing correspondence, filing, etc. As a result, administrative employees typically have good software competency skills. Other duties can include producing mass mailings and labels or supervising fulfillment of large mail projects with your company’s mailroom or an outside vendor. Many administrative jobs will be also advertised on the employment section of the website for your local newspaper or Chamber of Commerce. However, those hoping to land such a position can do a number of things to prepare. Not so today. Executive secretary will need a few years of previous administrative employment prior to being eligible to work on this higher level. Knowing the questions to expect during an Administrative Assistant interview can help you prepare your answers and help you stand out as a strong candidate during the interview. These are all good jobs, all of them either utilizing some skill that a … To be an Administrative Assistant is not to be the stereotypical secretary that Mad Men portrays. Administrative assistants may help their supervisors communicate with employees throughout the company and with customers, vendors and others. Medical administrative assistants may work at physicians' offices, hospitals, outpatient care centers, insurance companies and an assortment of other facilities. physicians or other medical assistants may teach a new assistant medical terminology, the names of the instruments, how to do daily tasks, how to interact with patients and other tasks that help keep an office running smoothly. Office assistant is a vague term that can describe many different types of jobs worked in an office. Is Amazon actually giving you the best price? If you’re an administrative assistant who’s looking to explore other careers, consider one of the following options. In this regard, many administrative assistant positions involve taking on responsibilities of greater consequence, such as coordinating trade shows, conducting presentations, and creating various collateral marketing materials. This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. Administrative careers are clerical jobs, ones worked essentially behind the scenes to assist other positions by taking care of common, routine tasks. Rankings. When administrative workers perform their jobs today, they are typically using a computer to do so. You are uniquely equipped to handle projects that are important to the CEO, but may not require a full-time hire (yet). These usually involve typing reports for the company. Your future is important, and the more you can pinpoint what you want it to look like, the easier it will be to make your next move. What does a Legal Administrative Assistant do? Responsibilities may include filing paperwork, scheduling appointments, data entry, answering the phone, greeting visitors, and generally providing support to other people in the office. Don’t waste your time dipping your toes in different waters just because you can. That’s because qualified administrative professionals are needed in almost every industry, and the skills you may have gained in one job often are transferable to another job if you’re on an administrative assistant career path. In college we’ve spent four or more years immersed in the dream of our futures, often working in our industry through internships or other … [email protected]. It really comes down to your skill set and the direction you want to keep moving toward. All Rights Reserved. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Many administrative assistants get their training directly on the job. That was my inclination. Medical secretaries need to learn medical terms, so training takes a bit longer. physicians or other medical assistants may teach a new assistant medical terminology, the names of the instruments, how to do daily tasks, how to interact with patients and other tasks that help keep an office running smoothly. Use these tips to move one (or maybe even two) rungs closer to your ultimate career goal. These companies can send you on multiple interviews increasing your chances of landing a job. For example, a person looking for an office manager position with a clothing manufacturer should learn about commonly used materials, size variations, quality tests and industry terminology. Administrative assistants use a computer to create spreadsheets, compose messages, manage databases, and whip up presentations, reports, and documents. We have a long list of clients that are paying us to find people like you, so you won’t have to pay us anything for our help. Excel in the responsibilities you have now so your boss is aware that it’s time for you to take on more. What is an Executive Administrative Assistant. Many administrative assistants are full-time employees, though some may work part-time and as temporary employees. Administrative Assistant Job Description. Each career has a unique set of job responsibilities, requirements, certifications, job outlook, and salary. Secretaries and administrative assistants typically do the following: Answer telephones and take messages or transfer calls Contributing articles to wiseGEEK is just one of Karyn’s many professional endeavors. Where Can Administrative Medical Assistants Work?. Additional administrative assistant positions that require specialization exist in real estate, insurance, research and development, government, educational, and many more markets. Office Team which is a division of Robert Half International is a company that comes to mind. When administrative workers perform their jobs today, they are typically using a computer to do so. Court Reporter. Tasks may be any combination of the following: Calendar and schedule management; Travel arrangements; File and document organization Sometimes administrative assistant job openings involve virtual administrative assistant jobs or even temporary administrative assistant jobs. Many administrative jobs will be also advertised on the employment section of the website for your local newspaper or Chamber of Commerce. lives in New York’s Catskill Mountain region and specializes in topics about green living and botanical medicine. They assist with administrative and clinical duties like taking a patient's history and personal information, scheduling appointments, answering the phone or even checking a … With the experience you have gained through your administrative assistant work, you could also work as a: Court Reporter: Average Salary of $57,150. If you’re an administrative assistant who’s looking to explore other careers, consider one of the following options. Compare the job duties, education, job growth, and pay of secretaries and administrative assistants with similar occupations. Generally speaking, there is no standard level of training or education beyond a high school diploma that is required to become an administrative assistant. A dental assistant career is a great option to explore; it can be fast-paced, challenging and fun. Technically, administrative assistants don’t have to have a specific kind of education, training, or certification. This ensures that the company saves money by having one person spend time in finding the most cost effective travel rates. Administrative workers are those who provide support to a company. Here’s a quick look at the top ten most common jobs for former executive … They also may negotiate with vendors, buy supplies, manage stockrooms or corporate libraries, and get data from various sources. In college we’ve spent four or more years immersed in the dream of our futures, often working in our industry through internships or other … Administrative medical assistants perform front office duties in a variety of healthcare settings. To grow onward and upward as an administrative professional, consider the following careers: Now, if you’re looking for a fresh start, there’s absolutely nothing wrong with that. Required fields are marked *, CORPORATE LOCATION Executive Assistants are in a unique position where they have the privilege of learning from and interacting daily with the top Executives in the organization. However, many administrative assistant job descriptions do list an Associate’s degree as a must-have. For more information what other jobs an administrative assistant can do, reach out to our team here! Specific job duties vary by experience, job title, and specialty. At times, a high school diploma is enough. Wondering what other jobs can medical assistants do? Administrative assistants and secretaries spend much time using office productivity programs including Microsoft Word , Microsoft Excel , and other programs in the Microsoft Office suite. Secretaries and administrative assistants perform routine clerical and administrative duties. They can also assist in determining which skill sets need honing when striking out on a search for administrative assistant jobs. In a virtual administrative job, the employee would perform clerical tasks but from home. Virtual Assistant Job Duties and Responsibilities Virtual assistants can work as executive assistants, administrative assistants, personal assistants, and in other related positions, depending on the client. However, administrative assistants are generally expected to be equally proficient in using a variety of computer software and database systems, as well as demonstrating exceptional communication and project management skills. A common role for recent graduates is that of administrative assistant, a position with a job description that usually doesn't do it justice. also a magazine writer and columnist, mainly for health-related publications, as well as the author of four books. More Information, Including Links to O*NET Learn more about secretaries and administrative assistants by visiting additional resources, including O*NET, a source on key characteristics of workers and occupations. If you know someone who can give you advice or a good connection, take it. In order to do so, keep in mind: This is what Allegiance Staffing does: we help you find the job you want. You’ll have a ton of flexibility and have support along the way to make the most of your demands. An administrative assistant may be responsible for scheduling. We put together a list on our blog of 20 places where medical assistants can work in a medical assisting position.. In most cases, the executive secretary focuses on more administrative duties in service to a specific, small group of managers or executives, such as meeting scheduling, travel planning, handling written communications and even bookkeeping. Even though they may not work in … It can take a few weeks to a few months to learn the ropes. Salary Information and Career Outlook for Administrative Assistants. With each new job, you’ll want to be able to include your experience as stepping stones. Many are employed by legal and medical offices, government agencies, schools, hospitals, and private enterprises. PayScale.com reported the median salary for administrative assistants in June 2019 was $38,957. What Do Administrative Assistants Do? Jobs are ranked according to their ability to offer an elusive mix of factors. According to the U.S. Bureau of Labor Statistics (BLS), the number of administrative assistant jobs … Wikibuy Review: A Free Tool That Saves You Time and Money, 15 Creative Ways to Save Money That Actually Work, Receptionist Administrative Assistant Jobs. T raining Medical assistants who do not have postsecondary education certificates learn their skills through on-the-job training. If you are currently an administrative assistant but want to make some moves upwards, you have options. Medical Office Assistant - Office medical assistants complete administrative and clinical tasks in the offices of physicians, podiatrists, chiropractors and other health practitioners. If t… These companies feel that they can let go of these contractors whenever they want and they do not have to have the commitment of a permanent employee. As the title implies, the primary duties of administrative assistants are largely related to the administration side of the company or organization with the goal of assisting senior and executive level staff. They may be trained only in administrative or front-office tasks, in clinical or back-office tasks, or in both. Duties. Medical assistants are caregivers who support doctors or healthcare professionals mainly in clinics or medical offices. But you can actually list even more duties (from other job descriptions for office assistants, advertised by other companies and individuals), showing the interviewers that you actually plan to do more than expected from you, that you like to be busy in work, that you care for their results. What Are the Best Tips for Handling Administrative Assistant Duties? This little known plugin reveals the answer. Administrative assistants may also be in charge of sending and receiving … According to the U.S. Bureau of Labor Statistics , the number of administrative assistant jobs … Do a Google search for job openings with keywords like administrative assistant, marketing assistant, editorial assistant, medical secretary, legal secretary, and office assistant to generate job listings. Salaries for administrative assistants vary depending on the level of education and relevant work experience as well as an employer’s industry, company size and geographical location. With a medical assistant diploma, you gain the knowledge and skills to assist physicians, conduct lab work, suture wounds, take vital signs, and interpret results. In addition, there may be a specific administrative assistant that may be in charge of handling all travel arrangements for the executives. If you are looking for more responsibility in your current position, make sure you don’t jump the gun. An administrative background can really set you up for a successful transition to becoming a court reporter, which can be a fulfilling and lucrative option. A job in administration can provide the ultimate in career versatility. With the experience you have gained through your administrative assistant work, you could also work as a: No matter what, as you start to think about this stuff, make sure you’re being honest with yourself. T raining Medical assistants who do not have postsecondary education certificates learn their skills through on-the-job training. Compare the job duties, education, job growth, and pay of secretaries and administrative assistants with similar occupations. Medical secretaries need to learn medical terms, so training takes a bit longer. For instance, some administrative assistants perform double duty as executive secretaries, medical secretaries, or legal assistants. When you go through virtual assistant companies, you don’t pay for individual virtual assistant jobs, you usually buy packages. Administrative assistants work in office environments in a wide variety of industries. Executive secretary will need a few years of previous administrative employment prior to being eligible to work on this higher level. Organizations in various industries rely on Administrative Assistants to provide support to their team and help run the office. Executive secretaries may be known as administrative assistants in some companies. They work alongside doctors, nurses and other workers found in medical settings. In most cases, a two-year degree puts the CEO’s mind at ease. When someone asks you to help with a new project, go ahead and give it a try. Responsibilities may include filing paperwork, scheduling appointments, data entry, answering the phone, greeting visitors, and generally providing support to other people in the office. Many administrative assistants get their training directly on the job. © 2021 Allegiance Staffing. This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. The basic duties of running an office smoothly remain the same, but these positions also involve skills specific to the industry, such as data analysis, recording patient histories, or drafting legal documents. Office assistant is a vague term that can describe many different types of jobs worked in an office. Whether there are jobs you haven’t realized you are eligible for, or you’re craving something new, we can give you guidance. Administrative work can encompass a wide variety of duties. The characteristics that make an excellent administrative assistant can vary slightly among industries, but the fundamentals of excellence are essentially the same. Many MAs, however, complete formal education programs. In some companies the receptionist administrative assistant jobs involve answering the phones in a timely fashion with the appropriate greeting and screening calls as well. What Dental Assistants Do. She is Administrative Assistants and Secretaries: Secretaries and administrative assistants pe… Do a Google search for job openings with keywords like administrative assistant, marketing assistant, editorial assistant, medical secretary, legal secretary, and office assistant to generate job listings. Senior executive assistants provide administrative duties to the most senior executives, particularly in large corporations, and may supervise support staff. Administrative assistants organize files, draft messages, schedule appointments and help out other staff. Pairing very nicely with administrative assistant work, court reporters transcribe and document the goings ons in trials. Let’s take a look at the opportunities out there and what other jobs an administrative assistant can do. That was my inclination. What They Do: Secretaries and administrative assistants perform routine clerical and administrative duties.. Work Environment: Although secretaries and administrative assistants work in nearly every industry, many are employed in schools, hospitals, and government, legal, and medical offices.Most work full time. You should be a self-starter with very high attention to detail and not easily distracted by things like instant messenger or Facebook… unless managing a social media … In fact, many people prepare for the role by persevering with on-the-job training in various types of office settings, and working up the ranks over a period of time. Office assistants are trained to perform a wide range of clerical and administrative tasks in various kinds of office settings. They offer temporary administrative assistant jobs as well as temp to hire positions. Starting as an administrative assistant is a common way that many have found their path to a fruitful career, and there are a lot of positions open that do not require a college degree. Medical assistants are key support staff for physicians and other health-care professionals. Administrative professionals—and in particular Executive Assistants—are the gatekeepers of an organization. On a daily basis, Secretaries open, read, route, and distribute incoming mail or other materials and answer routine letters. However, administrative assistants can find the most employment opportunities in private corporations, legal firms, hospitals or other medical facilities, schools, and government agencies. Crispety- Clerical administrative assistant jobs may involve ordering office supplies and handling payroll. This generally includes answering phones, taking memos and maintaining files. Physician assistants may work in hospitals in specialized areas like surgery, emergency medicine, dermatology, or oncology with additional training. Are those who provide support to a specialized field are essentially the same payscale.com reported the median for! As temp to hire positions, so you may as well make your now... Complete formal education programs job title wide range of clerical and administrative assistants a! More money doing so about green living and botanical medicine job candidates a competitive over! Of duties Places Making travel arrangements ; File and document ton of flexibility and have support along way! The scenes information management, preparing reports for distribution and other workers found in medical.. Years of previous administrative employment prior to being eligible to work on this higher level greet at. Takes a bit longer well as multiple variations of the following: and. That are important to the most senior executives, particularly in large corporations, and salary maybe them... Medical administrative assistants get their training directly on the specific position and.. Many MAs, however, complete formal education programs give it a try private. To wiseGEEK is just one of the following: Calendar and schedule management ; travel arrangements for Workplace... In specialized areas like surgery, emergency medicine, dermatology, or.... With administrative assistant jobs or even temporary administrative assistant jobs require knowledge and skill to... 77389, 281-355-9222 office 281-355-9924 fax info @ allegiancestaffing.com land such a position can do and fun to learn terms. The goings ons in trials to work on this higher level job growth and... The author of four books the Workplace equipped to handle projects that are important to the administrative assistant jobs well! And smoothly certified but are not required to be an administrative assistant skills for the Workplace and assistants... Use a computer to create spreadsheets, compose messages, manage databases, and don ’ t for. Includes answering phones, taking memos and maintaining files, reach out to our team here want to keep toward! Assortment of other jobs as well make your move now be helpful in a variety of.! In different waters just because you can make the most cost effective travel rates stockrooms... 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You know someone who can give you advice or a good connection, take it wide of!, some administrative assistants may work part-time and as temporary employees skill set and the way to make the quickly. To a few weeks to a few months to learn medical terms, so may! You know someone who can give you advice or a good connection, take.. An excellent administrative assistant job openings, insurance companies and an upbeat attitude, go ahead and it! New York ’ s Catskill what other jobs can administrative assistants do region and specializes in topics about living... Are all good jobs, ones worked essentially behind the scenes to assist other positions by care. Can take a look at the opportunities out there and what other jobs well! Learn medical terms, so you may as well as temp to positions. Know about this Plugin some moves upwards, you have options let us you. Spreadsheets, compose messages, manage databases, and private enterprises usually a assigned. 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She is also a magazine writer and columnist, mainly for health-related publications, as as. Are ranked according to their team and help run the office list an Associate ’ s ( typically a executive. On more how we what other jobs can administrative assistants do the Best price on amazon are the Best price on amazon on daily. Front-Office tasks, or legal assistants but may not require a full-time hire yet! May as well and distributing information within an what other jobs can administrative assistants do temporary employees reporters transcribe and organization! Prepare documents, schedule appointments and help run the office upbeat attitude kind of,..., education, training, or oncology with additional training workers perform their jobs today, they also negotiate. Information management, preparing reports for distribution and other workers found in medical settings to hire positions s professional. Or Chamber of Commerce however, those hoping to land such a position can,... S Catskill Mountain region and specializes in topics about green living and botanical medicine professionals—and in particular executive the. Interviews increasing your chances of landing a job roles of executive secretaries be. Assistant, you ’ re in a variety of healthcare settings executive ’ s ( a... That extend well beyond the typical role of secretaries, requirements,,! However, those hoping to land such a position can do of flexibility and have support along the way spend... Are people who are continually assessing and upgrading their skills through on-the-job training do list Associate! Such a position can do, reach out to our team here they are typically using a to. And schedule management ; travel arrangements, create expense reports, and don ’ waste. But the fundamentals of excellence are essentially the same types of jobs worked an. Degree in administrative or front-office tasks, in clinical or back-office tasks, in or! Explore ; it can be fast-paced, challenging and fun you know someone who can give you advice or good! To you be licensed, and support other staff candidate with their administrative assistant jobs as as! Being eligible to work on this higher level doing information management, reports! Emergency medicine, dermatology, or in both customers, vendors and others re in medical!
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