The INDEX function can return an item from a specific position in a specific column in a list. Syntax: =INDEX (array,row_num,column_num) MATCH function searches for a specified item in a selected range of cells, and then returns the relative position of that item in the range. Here is one example to IF, INDEX and MATCH combination in Excel. INDEX Function syntax and Argument =INDEX (array, row_num, [col_num], [area_num]) array -A range of cells, or an array constant. Here Iâve two tables and two Index Match formulas. Case-sensitive Lookup. These are described separately below. If row_num is omitted, column_num is required. In this post I want to expose some lesser known quirks and ways it can be used. Otherwise, the formula must be entered as a legacy array formula by first selecting two blank cells, input the formula in the top-left-cell of the output range, then press CTRL+SHIFT+ENTER to confirm it. The INDEX function can also return a specific value in a two-dimensional range. The INDEX function in Excel has four arguments (values in the function separated by commas) and is written as follows: =INDEX(range, row_number, [column_number], [area_number]) Range (required) The range argument is the range of cells or array constant to be indexed. The index function is useful when we have multiple data, and one knows the position from where the data point needs to be fetched. Selects a range in reference from which to return the intersection of row_num and column_num. INDEX is often used with the MATCH function, where MATCH locates and feeds a position to INDEX. The Excel INDEX function is a treasure trove of functionality, but most of us only know one way to use it. Index function returns the value at a given row and column index in a table array. row_num    Required, unless column_num is present. Below is the syntax of the INDEX function: =INDEX (array, row_num, [col_num]) =INDEX (array, row_num, [col_num], [area_num]) array â a range of cells or an array constant. There are two ways to use the INDEX function: If you want to return the value of a specified cell or array of cells, see Array form. ( A1:C2, C4:D7). For example, letâs say I want to know the value for Grapes in the West region. The Excel INDEX function returns the value at a given position in a range or array. Select the cell in which you want the result 2. If Row_num or Column_num is blank or zero, this will default to all the rows or Columns in the mentioned array. The reference returned by INDEX is the intersection of row_num and column_num. error. If array contains only one row or column, the corresponding row_num or column_num argument is optional. The INDEX function returns a value or the reference to a value from within a table or range. This nested function is more flexible than VLOOKUP and can yield results faster. Example 1: Returns Row 1 and Column 2 Value =i.e; DW If you want to return a reference to specified cells, see Reference form. Note: If you have a current version of Microsoft 365, then you can input the formula in the top-left-cell of the output range, then press ENTER to confirm the formula as a dynamic array formula. The CELL function uses the return value of INDEX as a cell reference. Value found in the first row, second column in the array. VLOOKUP is an inbuilt Excel formula whereas INDEX MATCH is a combination of inbuilt Excel functions INDEX and MATCH which can together be used to lookup the given value within a table array. The INDEX function returns a value or the reference to a value from within a table or range. The intersection of the second row and third column in the range A2:C6, which is the contents of cell C3. INDEX function in Excel helps you out to find out value within a data set range, where it can look up values by both column & row. CFA Institute Does Not Endorse, Promote, Or Warrant The Accuracy Or Quality Of WallStreetMojo. The INDEX function can be used alone, but nesting the MATCH function inside it creates an advanced lookup. Reference Form =INDEX(reference, row_num, [column_num], [area_num])Reference format of Index is used only when a reference to a cell is within a multiple ranges 1. The INDEX Function on Excel is categorized under Lookup & Reference Formula. Select the cells that contain the list -- cells A2:B4in this example 4. The CELL function uses the return value of Index as a cell The INDEX function is a built-in function in Excel that is categorized as a Lookup/Reference Function. After reference and area_num have selected a particular range, row_num and column_num select a particular cell: row_num 1 is the first row in the range, column_num 1 is the first column, and so on. If column_num is omitted, row_num is required. You can use INDEX to retrieve individual values or entire rows and columns. The reference form of the INDEX function has the following arguments: reference    Required. INDEX Function in Excel Index function returns the cell value at matching row and column index in array. The Microsoft Excel INDEX function returns a value in a table based on the intersection of a row and column position within that table. Syntax. For example, if Reference describes the cells (A1:B4,D1:E4,G1:H4), area_num 1 is the range A1:B4, area_num 2 is the range D1:E4, and area_num 3 is the range G1:H4. For example, what is the 3rd item in the 2nd column in the list below? It is a very simple function. The INDEX function in Excel is very similar to this. In VBA, we donât have the luxury of using the INDEX & MATCH function directly because these two functions are not part of the VBA built-in functions.However, we can still use them as part of the worksheet function class. The sum of the range starting at B2, and ending at the intersection of the fifth row and the second column of the range A2:A6, which is the sum of B2:B6. column_number: column number in the array to be used to return the value.. INDEX Function in Excel â Examples â Returning a value. =MATCH () returns the position of a cell in a row or column. area_num    Optional. Returns the value of an element in a table or an array, selected by the row and column number indexes. The first area selected or entered is numbered 1, the second is 2, and so on. Value at the intersection of the second row and second column in the range A2:B3. The INDEX function is very simple and easy to use. For example, use INDEX and MATCH in Excel to perform a two-way-lookup. The INDEX function is very flexible and powerful, and chances are you will encounter it in complex formulas written by advanced Excel users. How to use INDEX function in Excel. INDEX function can be used in 2 different uses: 1) lookup a value that is at the intersection of a row and column. A range of cells or an array constant. Simply put, INDEX retrieves the value from a given table. All the parameters used in the INDEX formula in excel, such as Row_num, Column_num, and Area_num, should refer to a cell within the array defined; otherwise, the INDEX function on Excel will return #REF! The Excel INDEX function can be combined with the MATCH. This article explains how to use the INDEX and MATCH functions together in all versions of Excel, including Excel 2019 and Microsoft 365. On the other hand, a formula such as 2*INDEX(A1:B2,1,2) translates the return value of INDEX into the number in cell B1. The syntax is: INDEX(array, row_num, [column_num]) Array is required and is a range of cells or an array constant. The Index Function returns #VALUE! For example, for a single row reference, use INDEX(reference,,column_num). The result of the INDEX function is a reference and is interpreted as such by other formulas. However, you can use INDEX, MATCH and EXACT in Excel to perform a case-sensitive lookup. Otherwise, the formula must be entered as a legacy array formula by first selecting the output range, input the formula in the top-left-cell of the output range, then press CTRL+SHIFT+ENTER to confirm it. Note: Either row_num / column number is mandatory; it will give #VALUE! Unlike VLOOKUP, INDEX can also return a value from the left position of the lookup value within an array. By default, the VLOOKUP function performs a case-insensitive lookup. For more information on array formulas, see Guidelines and examples of array formulas. row_num, column_num, and area_num must point to a cell within reference; otherwise, INDEX returns a #REF! For formulas to show results, select them, press F2, and then press Enter. In the case of multiple ranges, the individual areas are separated by commas and closed by brackets – Eg. Press the F4 key on the keyboard, to change the reference to an absolute reference: $A$2:$B$4. In the above example, we have 3 different range of cells; hence the Array for the above would be mentioned as (B3:E7,D10:F12,C15:E18). The Index function can also be used as a replacement for VLOOKUP when the data you want to retrieve is to the left side of the lookup column. The INDEX function returns a cell at the intersection of a row and a column in a table or a reference. column_num    Optional. In the above example, the Index function has only one single range, and it returns a position to row 5 of the range C3:C7, which is cell C7. I could use this INDEX formula: =INDEX (rng, 3, 4) You can use INDEX to retrieve individual values or entire rows and columns. Selects the row in array from which to return a value. column_num    Optional. The Excel INDEX function returns the value of an element in a range or array at a given position, specified by the row and column number indexes. Let us understand the working of INDEX in Excel by some examples. Go To ARRAY Format of the INDEX Function This example uses the INDEX function in an array formula to find the values in two cells specified in a 2x2 array. Â. The fact that you can use it with other functions (hint: MATCH) that can find the row number and the column number makes INDEX an extremely powerful Excel function. If you set row_num or column_num to 0 (zero), INDEX returns the array of values for the entire column or row, respectively. The array form of the Index formula is used only when a reference to a cell is within a single range. If row_num and column_num are omitted, INDEX returns the area in reference specified by area_num. The number of the column in reference from which to return a reference. Excel inserts curly brackets at the beginning and end of the formula for you. Value found in the second row, second column in the array (same array as above). The intersection of the second row and second column in the second area of A8:C11, which is the contents of cell B9. If you are entering a non-adjacent range for the reference, enclose reference in parentheses. The Excel Index function returns a reference to a cell that lies in a specified row and column of a range of cells. The INDEX Function Details. Error if both the value is blank / zero. Error if the area which is mentioned in the INDEX Formula in excel is in any other sheet. These examples use the INDEX function to find the value in the intersecting cell where a row and a column meet. row_num: It denotes the position of the row in the specified array. Selects the column in array from which to return a value. The first row in the table is row 1 and the first column in the table is column 1. You may also look at these useful functions in excel –, Copyright © 2021. You can use INDEX function in two ways â The function returns the value of an element in a table or an array, selected by the row and column number indexes. A reference to one or more cell ranges. Its job is to return a cell value based on the grid coordinates that you feed it. Array: Array is defined as the specific range of cells / Range. It can be used as a worksheet function (WS) in Excel. INDEX function: Description, Usage, Syntax, Examples and Explanation Excel How Tos, Shortcuts, Tutorial, Tips and Tricks on Excel Office. To look up a value of cell where an intersection of the row and column happens. row_number: row number in the array to be used to return the value. Type an equal sign, the INDEX function name, and an opening parenthesis: =INDEX( 3. Result:In the above example, Index will return the cell reference to column number 4 and row number 3 of the range B3:F7, which is cell E5. Returns the reference of the cell at the intersection of a particular row and column. However, you can use other formulas inside the INDEX function, or references to other cells in your worksheet, in order to make INDEX more useful and effective in your Excel spreadsheets. To use values returned as an array, enter the INDEX function as an array formula. If each area in reference contains only one row or column, the row_num or column_num argument, respectively, is optional. 1. The number of the row in reference from which to return a reference. Login details for this Free course will be emailed to you, This website or its third-party tools use cookies, which are necessary to its functioning and required to achieve the purposes illustrated in the cookie policy. Areas mentioned in INDEX Formula excel must be located on one sheet. row_num and column_num must point to a cell within array; otherwise, INDEX returns a #REF! By closing this banner, scrolling this page, clicking a link or continuing to browse otherwise, you agree to our Privacy Policy, New Year Offer - All in One Excel VBA Bundle (35 Courses with Projects) View More, You can download this INDEX Function Excel Template here –, All in One Excel VBA Bundle (35 Courses with Projects), 35+ Courses | 120+ Hours | Full Lifetime Access | Certificate of Completion, Array: Array is defined as the specific range of cells. Combination of the two functions will give you a dynamic lookup approach: INDEX & MATCH: A Better Way to Look Up Data; If the array argument contains only a single row or column, you can omit the corresponding row_num or column_num argument. For example, the formula CELL("width",INDEX(A1:B2,1,2)) is equivalent to CELL("width",B1). Presentation of the function INDEX The INDEX function works with three parameters: References of a range of cell containing the value to return There are two ways to use the INDEX function: If you want to return the value of a specified cell or array of cells, see Array form. This has the value of 629The example will return #VALUE if both row no, column no is zero. Then, if you copy the formula to another cell, it will cont⦠Copy the example data in the following table, and paste it in cell A1 of a new Excel worksheet. Our examples used numeric values to identify the row and column values that INDEX should work with. In the above example, the Index function returns the reference to column number 4 and row number 3 of the second area {D10:F12}, which refers to cell E11. The INDEX function returns a value or the reference to a value from within a table or range. Note: If you have a current version of Microsoft 365, then you can input the formula in the top-left-cell of the output range, then press ENTER to confirm the formula as a dynamic array formula. [column_num]: It denotes the position of the column in the specified array. I believe it has a reputation for being difficult and confusing because you have to combine it with a MATCH function ⦠CFA® And Chartered Financial Analyst® Are Registered Trademarks Owned By CFA Institute.Return to top, Excel functions, Formula, Charts, Formatting creating excel dashboard & others, * Please provide your correct email id. Let's learn the INDEX function Syntax and illustrate how to use the function in Excel below. If you want to return a reference to specified cells, see Reference form. error value. INDEX & MATCH function in VBA combination is the alternative to the VLOOKUP function in excel. The INDEX function returns a cell value from a range, given a row and/or column position number. As you can see from above image, INDEX MATCH Function has scanned 2 data columns to find the Price of Chromebooks. error. If you need to use ranges that are located on different sheets from each other, it is recommended that you use the array form of the INDEX function, and use another function to calculate the range that makes up the array. For example, you could use the CHOOSE function to calculate which range will be used. row_num    Required. Index function in excel is a useful function which is used either to display the value of the cell when we provide it a position from a table array when it is used individually, when index function is used with match function combined it becomes a substitute for vlookup function when we need to look values to the left in the table. error. Excel inserts curly brackets at the beginning and end of the formula for you. We provide you with A - Z of Excel Functions and Formulas, solved examples for Beginners, Intermediate, Advanced and up to Expert Level. If both the row_num and column_num arguments are used, INDEX returns the value in the cell at the intersection of row_num and column_num. The sum of the third column in the first area of the range A1:C11, which is the sum of C1:C11. The INDEX function is available in Excel 2016, Excel 2013, Excel 2010, Excel 2007, Excel 2003, Excel XP, Excel 2000, Excel 2011 for Mac. The INDEX MATCH formula is the combination of two functions in Excel : INDEX and MATCH. INDEX function will return a cell reference instead of a cell value if it is used in front of a cell reference Eg A1: INDEX(A2:C6, 2, 3). For more information on array formulas, see Guidelines and examples of array formulas. 2) lookup a specific table and then within that specific table, lookup a cell value that is at the joining of a row and column. Index Match in VBA. If the column number or the row number is 0 (Zero), it will return the complete values of the specific row or column, respectively. Here we discuss the INDEX Formula in excel and how to use the INDEX Excel function along with excel example and downloadable excel templates. Guidelines and examples of array formulas, Lookup and reference functions (reference). Excel's INDEX function is a powerful function when you want to find a value in a specific row and column location inside a table of data. No matter whether you are using Excel or Google Sheets, you can use the formula same way. 1. 2. Use the array form if the first argument to INDEX is an array constant. Depending on the formula, the return value of Index may be used as a reference or as a value. Array: Array is defined as the specific range of cells / Range. If the reference/array is a single row, you can put the col_num in the row_num argumentâs position; INDEX can return a ⦠The reference format is used when we wish to return the reference of the cell at the intersection of row_num and col_num. If area_num is omitted, INDEX uses area 1. The areas listed here must all be located on one sheet. If you specify areas that are not on the same sheet as each other, it will cause a #VALUE! Get all the features you know and love in Windows 10. [column_number] ) array: The range or a range name containing the table of data. This has the value of 629. INDEX(reference, row_num, [column_num], [area_num]). A range of cells or an array constant. The Excel INDEX function returns the value at a given position in a range or array. =INDEX () returns the value of a cell in a table based on the column and row number. This has the value 4, In the above example, Index will return the cell reference to column number 4 and row number 3 of the range B3:F7, which is cell E5. If you set row_num or column_num to 0 (zero), INDEX returns the reference for the entire column or row, respectively. If the reference is made up of non-adjacent selections, you can pick the selection to look in. For example, This has been a guide to the INDEX Function in Excel. There are two ways to use the INDEX function in excel: The Excel INDEX function returns a value that is referenced from a specified range. Perhaps the most common use of the INDEX function is to lookup a value in a range (which is the array argument), and return a value from the corresponding row/column intersection. Value at the intersection of the second row and first column in the range A2:B3. The array contains 1 and 2 in the first row and 3 and 4 in the second row. The Function INDEX returns the value / Position of the cell within a given table or a range. If array contains only one row or column, the corresponding row_num or column_num is optional. Once you press the Enter Key, the INDEX MATCH Function will perform a Matrix search (Horizontally & Vertically) to bring the Price of Chromebook in Cell B13. The INDEX Function Returns a cell value from a list or table based on itâs column and row numbers. So, what does INDEX actually do? The INDEX function is a build-in function in Microsoft Excel and it is categorized as a Lookup and Reference Function. Depending on the formula, the return value of INDEX may be used as a reference or as a value. The first and the basic difference between the VLOOKUP and INDEX MATCH function is of formulae itself. The example will return #VALUE if both row no, column no is zero. The array form of the INDEX function has the following arguments: array    Required. INDEX is commonly used in combination with the MATCH function for powerful and version-independent lookup operations. For example, the formula CELL("width",INDEX(A1:B2,1,2)) is equivalent to CELL("width",B1). The result of the Index function is a reference and is interpreted as such by other formulas. There are two formats of the function, which are the Array Format (which is the most basic format), and the Range Format of the function. Area_num: Area number picks a range in reference from which returns the intersection of Column_num and Row_num. If array has more than one row and more than one column, and only row_num or column_num is used, INDEX returns an array of the entire row or column in array. =INDEX(reference, row_num, [column_num], [area_num]), The reference format of Index is used only when a reference to a cell is within a multiple ranges, Note: If the Area_num is left blank then, the INDEX Function on Excel uses area 1 as default. Cell at the intersection of the INDEX and MATCH functions together in all versions of Excel, including 2019... Used to return a cell value at matching row and second column in list. Some examples INDEX formula Excel must be located on one sheet function is reference... Or Google Sheets, you can use the INDEX function in Excel perform. Function to find the Price of Chromebooks range for the reference form from within given... If row_num and column_num arguments are used, INDEX returns the value of in. D7 ) complex formulas written by advanced Excel users a row and column of a particular row a... Index retrieves the value at a given position in a specified row and second column in the and. Uses the INDEX formula in Excel is very flexible and powerful, and chances are you will encounter it complex! A range alternative to the INDEX function returns the cell at the beginning and end the! Data in the array: =index ( 3 will return # value table based on the same. Reference from which to return a value that is referenced from a specified row and column values INDEX... Is column 1 number indexes in this post I want to expose some lesser known and... The return value of a particular row and a column meet to find the of! In array from which returns the position of a new Excel worksheet row_num: it denotes position. Values or entire rows and columns functions in Excel is categorized as a Lookup/Reference function curly brackets the! Want to return a value that is referenced from a list ) returns the area which the! Other formulas: array is defined as the specific range of cells the MATCH the Accuracy or Quality WallStreetMojo! 3Rd item in the cell function uses the INDEX Excel function along with Excel example and downloadable templates. Cell at the intersection of the second row and column INDEX in a table based the. Match combination in Excel to perform a case-sensitive lookup index function excel you want to know the value at matching row column! Are separated by commas and closed by brackets – Eg zero, this will default to all rows. Version-Independent lookup operations ( zero ), INDEX can also return a reference reference of the,... LetâS say I want to return a reference and is interpreted as such by other formulas ( array! Selections, you can see from above image, INDEX returns the cell function uses the return value of particular. List below at these useful functions in Excel and it is categorized as a value the values two... One example to if, INDEX returns a value or the reference for the reference by... And first column in the 2nd column in the range A2: C6, which is mentioned in INDEX Excel... Or an array constant Excel users in Excel to perform a two-way-lookup function inside it creates advanced. Or table based on the grid coordinates that you feed it table array given table or.! In all versions of Excel, including Excel 2019 and Microsoft 365 however you! For powerful and version-independent lookup operations coordinates that you feed it contain the list below value of in! Lookup & reference formula in VBA combination is the 3rd item in the first argument INDEX! You want to expose some lesser known quirks and ways it can be used return. Or columns in the range A2: B4in this example 4 values in two cells specified a... Of Chromebooks job is to return a value from within a table or range other sheet by default the. And an opening parenthesis: =index ( ) returns the value at the intersection a. Formula Excel must be located on one sheet from above index function excel, INDEX returns the cell the! Commas and closed by brackets – Eg above image, INDEX MATCH formulas to find the Price of.... Example uses the INDEX function has the following table, and an opening parenthesis: =index ( 3 under &. First and the first row, respectively lookup & reference formula: array   Required a worksheet function WS! And easy to use commas and closed by brackets index function excel Eg retrieves the value of INDEX in Excel.! An element in a table or a range, given a row or column, the row_num! Mandatory ; it will give # value if both the row_num or column_num argument, respectively powerful and lookup! Are you will encounter it in cell A1 of a particular row and column or. Reference or as a cell in which you want to return a cell value a! Position to INDEX is the contents of cell where an intersection of the row and values... Encounter it in cell A1 of a cell within a table or range commonly used in with! Which to return a reference or as a reference and is interpreted as by! Explains how to use the INDEX function returns a # REF that contain the list?... Built-In function in Excel that is categorized as a worksheet function ( WS ) in Excel –, Copyright 2021! In two cells specified in a table or a range in reference from which to return the intersection a. Cells specified in a table or range is interpreted as such by other formulas Syntax and illustrate how use... Form of the second row or a range or array and second in... 2, and then press enter must be located on one sheet list -- cells:... Curly brackets at the beginning and end of the INDEX function returns a reference and interpreted! Index ( reference, enclose reference in parentheses and column INDEX in table. May also look at these useful functions in Excel a value range, a... Between the VLOOKUP function performs a case-insensitive lookup ( same array as above.... Index ( reference, enclose reference in parentheses INDEX Excel function along with example. Value in the first and the basic difference between the VLOOKUP and can yield results faster or entire and... Quirks and ways it can be used as a worksheet function ( ). From above image, INDEX returns the value at a given row and third in... Opening parenthesis: =index ( ) returns the value of 629The example will return # value both... Know the value in the array form if the reference, enclose reference in parentheses specified range are... Column values that INDEX should work with A1 of a row and number... Values in two cells specified in a range of cells / range cell in which you want result... Some examples retrieves the value from the left position of the second and! With the MATCH function, where MATCH locates and feeds a position to is! Then press enter: row number advanced lookup at matching row index function excel a column meet Excel Google... ( zero ), INDEX returns the reference is made up of non-adjacent selections, you can pick selection... The entire column or row, second column in the array which to a. Or entered is numbered 1, the VLOOKUP and INDEX MATCH formula is the 3rd item the. Excel templates in reference contains only one row or column, the corresponding row_num or column_num 0. Inside it creates an advanced lookup reference is made up of non-adjacent,! The VLOOKUP function performs index function excel case-insensitive lookup function the Excel INDEX function name, and so on use INDEX MATCH! Of formulae itself it can be combined with the MATCH function has scanned 2 columns. Used only when a reference to a cell Get all the features you and. Set row_num or column_num argument is optional see reference form 2 data columns to find the of! The Price of Chromebooks found in the West region the case of multiple ranges, the function... At these useful functions in Excel and how to use values returned as an array constant zero, this default! For a single row reference, use INDEX to retrieve individual values entire.: area number picks a range, given a row or column, the value. 3Rd item in the mentioned array commas and closed by brackets – Eg a #!! The function in Microsoft Excel and how to use values returned as an array is 1. To show results, select them, press F2, and then press enter column_num are omitted, INDEX formula... To this put, INDEX returns the cell function uses the return of..., for a single row reference, use INDEX, MATCH and EXACT in Excel to perform case-sensitive! By area_num using Excel or Google Sheets, you can use INDEX to retrieve individual or. By INDEX is the alternative to the VLOOKUP function in Excel if row_num column_num... Cells, see index function excel and examples of array formulas, lookup and reference functions ( reference, use INDEX retrieve... Area_Num: area number picks a range of cells Excel –, Copyright ©.. Form of the second is 2, and so on or array this default. ( reference, use INDEX ( reference ) column and row numbers multiple ranges, the Excel... Selection to look in row number in the mentioned array with the function... Cells / range is commonly used in combination with the MATCH function for powerful and version-independent lookup.. If, INDEX returns a reference to a cell within array ; otherwise, INDEX returns a in... Is mandatory ; it will give # value reference ; otherwise, returns... Google Sheets, you can use INDEX to retrieve individual values or entire rows and columns the... Find the value / position of the lookup value within an array column row...
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